Part-Time Accounting & Administrative Assistant

Join Prime Properties Holdings LLC, a dynamic and growing real estate investment company, as our Part-Time Accounting & Administrative Assistant. In this vital role, you will directly support the Director of Business Operations by expertly managing routine bookkeeping functions and executing essential daily administrative and clerical tasks, ensuring the smooth operation of our office.

Key Responsibilities:

• Accurately record financial transactions and maintain ledgers using QuickBooks.
• Support the accounts payable function, coordinating closely with the Director to ensure all payments are processed accurately and punctually.
• Perform detailed reconciliation of receipts against credit card invoices, ensuring meticulous filing and storage of all supporting documentation.
• Assist with comprehensive bank and credit card statement reconciliations, verifying accuracy and strict adherence to company spending protocols.
• Prepare essential financial reports and provide basic analytical support as required.
• Maintain organized physical and digital filing systems, databases, and ensure the secure handling of confidential documents.
• Prepare and update Microsoft Excel worksheets and generate reports as directed.
• Provide assistance with projects related to business insurances, including requesting Certificates of Insurance (COIs) from subcontractors and vendors.
• Efficiently open and sort incoming mail, ensuring the proper handling and distribution of payments and rent checks.
• Offer comprehensive administrative support to the project management team.
• Cultivate and maintain positive vendor relationships as necessary.
• Professionally answer and direct incoming phone calls, take messages, and respond to emails. Greet tenants for rent collection as required.
• Manage office supply inventory, placing orders as needed to ensure continuous availability.

Job Details:

Employment Type: Part-time

Compensation: $22.00 - $25.00 per hour

Work Schedule: Approximately 25 hours per week

Work Location: In-person at our Middlesex office